If you have a supported version This path will give you full access to your email account. If you have an unsupported version a version earlier than If possible, update Outlook to a supported version. To do this, go to Step 2: Update Outlook if your current version is unsupported. This is the best approach if your current version is unsupported, because it will give you full access to your email account.
If you can't update Outlook to a supported version, for example because a policy of your organization doesn't allow it, go to Step 3: Start the new-account setup process. This path will give you access to your email, but you won't be able to get to your calendar, contacts, and tasks.
To start the new account setup process, add a new profile if you already have an email account in Outlook or continue without adding a new profile if you don't. Add a new profile. Select Mail.
The Mail Setup - Outlook dialog box appears. In the Profiles section, select Show Profiles. The Mail dialog box appears. Under When starting Microsoft Outlook use this profile , select Prompt for a profile to be used. Select OK. Go to Step 3: Complete the new account setup process.
Don't perform the next procedure, Continue without adding a new profile. In Outlook , on the Tools menu, select Account Settings. To complete the new account setup process, perform one of the following two procedures in this section, depending on whether you're using a supported or an unsupported version of Outlook Add the new account to your supported version of Outlook This is the sender name that recipients of your email messages will see.
In the E-mail Address text box, enter the email address of the email account that you want to add to Outlook In the Password text box, enter the password for the account that you want to add to Outlook Important: You're done!
You've completed all of the necessary procedures for configuring Outlook to access your Microsoft personal email account. Don't perform the next procedure, Add the new account to your unsupported version of Outlook Add the new account to your unsupported version of Outlook In the User Information section, enter your name and the email address of the email account that you're adding to Outlook For Incoming mail server , enter the text that is shown for "Server address" in IMAP4 settings for your Microsoft personal email account.
The address that is shown there might be imap-mail. For Outgoing mail server , enter smtp-mail. In the User Name text box, enter the email address of the email account that you want to add to Outlook In the Internet E-mail Settings dialog box, choose the Advanced tab. Before you enter 25 in the text box for Outgoing server SMTP , it's a good idea to check your firewall software to see if port 25 is available.
If the port number that you enter in this case isn't available, you might get an error message when Outlook tries to connect to your email account. If you get an error message about this, come back to the Advanced tab in the Internet E-mail Settings dialog box and enter the other port number 25 or You've configured Outlook to access your Microsoft personal email account.
You also can uninstall the Outlook Connector in Control Panel. For more information about how to remove programs, see Windows Help and Support. If you change your Outlook. After you change your password on the Outlook. On the File tab. On the E-mail tab, click the Outlook. With your account configured as an Exchange account, you can view your Outlook.
By managing your calendars in Outlook, you can take advantage of the time-management features that Outlook offers such as viewing multiple calendars at the same time. With your Outlook or Outlook account and the Outlook Connector, you can also:. Additionally, any changes that you make to your Outlook.
Add an email account to Outlook for Mac. Add your Outlook. What would you like to do? Step 1: Find out what version of Outlook you're using. Do one of the following, depending on whether your Outlook version is supported or unsupported: If you have a supported version Add a new profile Open Control Panel. Select Add , and then specify a name for the new profile.
In the Retype Password text box, enter the password again. Even when it is configured in Cached Exchange Mode, Outlook must contact the server directly to do certain operations. These operations won't function when Outlook is not connected and can take longer to complete on high-latency connections.
These operations include the following:. Delayed delivery options are client side in cached mode and server side in online mode. So, when you use Cached Exchange Mode, Outlook must be connected and open at the assigned delivery time for the delayed delivery message to be sent.
At setup, the user can decide to enable Cached Exchange Mode. In some cases, you can improve the performance of Cached Exchange Mode for your whole organization or for a group of users—for example, users who work remotely. When you use Cached Exchange Mode, be aware that users' local.
The format that Outlook uses to store data locally for Cached Exchange Mode is less space-efficient than the server data file format. The maximum size for. The default is 50 GB of data storage. Make sure that users'. When upgrading, if you do not change Cached Exchange Mode settings, the same settings are kept for Outlook However, by default, when Outlook is installed and Cached Exchange Mode is enabled, a new compressed version of the Outlook data file.
The earlier version of the. If you must keep Outlook from creating a new compressed Outlook data file. Most users find that Cached Exchange Mode performs faster than online mode. However, several factors can influence a user's perception of Cached Exchange Mode performance, like hard disk size and speed, CPU speed,. For troubleshooting tips about diagnosing and addressing performance issues in Outlook, see How to troubleshoot performance issues in Outlook.
By default, when Cached Exchange Mode is enabled, shared mail and nonmail folders that users access in other mailboxes are downloaded and cached in the user's local. Similarly, if a manager delegates access to his or her Inbox to a team member, when the team member accesses the folder, Outlook also starts caching the Inbox folder locally.
You can disable caching of all shared folders for profiles that have Cached Exchange Mode enabled. This setting applies to both mail and nonmail folders in Outlook If you want to disable caching of shared mail folders like a delegated Inbox but not shared nonmail folders like Calendar , see By default, shared mail folders are downloaded in Cached mode in Outlook and later versions.
As an alternative to Public Folders, consider Site Mailboxes. Site mailboxes improve collaboration and user productivity by allowing access to both SharePoint Server documents and Exchange email that is in the same client interface. A site mailbox consists of SharePoint Server site membership owners and members , shared storage through an Exchange Server mailbox for email messages and a SharePoint Server site for documents, and a management interface that addresses provisioning and life-cycle needs.
SharePoint Server documents that are viewed in the site mailbox are stored only on SharePoint Server. For more information, see Configure site mailboxes in SharePoint Server. Outlook is configured to determine a user's connection speed by checking the network adapter speed on the user's computer supplied by the operating system.
If the reported network adapter speed is KB or lower, the connection is defined as a slow connection. When a slow connection to an Exchange Server computer is detected, Outlook helps users have a better experience if they reduce the less important information that is synchronized with the Exchange Server computer.
Outlook makes the following changes to synchronization behavior for slow connections:. Outlook continues to synchronize the Outlook data with mobile devices, and some client-side rules might run.
We recommend that you do not synchronize mobile devices when the Cached Exchange Download only headers setting is enabled. When you synchronize a mobile device by using ActiveSync, for example, full items are downloaded in Outlook, and the synchronization process is less efficient than it is during regular Outlook synchronization to users' computers. The Download only headers setting for synchronization is designed for Outlook users who have dial-up connections or cellular wireless connections, to minimize network traffic when there is a slow or expensive connection.
For a scenario where users' actual data throughput is slow, even though their network adapters report a fast connection, you can disable automatic switching to downloading only headers by using the Group Policy option, Disallow On Slow Connections Only Download Headers. Similarly, there might be connections that Outlook has determined are slow but which provide high data throughput to users.
In this case, you can also disable automatic switching to downloading only headers. When an Outlook account is configured to use Cached Exchange Mode, there's always a local copy of a user's Exchange mailbox ready in an offline data file. By default, the. When the user is online, the cached mailbox and OAB are periodically updated from Exchange Server in the background. Any email messages the user drafted while offline are automatically sent when that user is back online.
If a user upgrades from an earlier version of Outlook to Outlook and you previously configured Outlook for Cached Exchange Mode, those old Cached Exchange Mode settings are automatically applied, including a new synchronization control for shared mailboxes.
The default location for new. As an administrator, you can configure a different. If you do not specify a different. The Mail to keep offline slider in the Server Settings dialog box in Outlook has been updated to apply to shared folders and lets you set a smaller synchronization window, available by default with Cached Exchange Mode in Outlook
